About the Role
Manage calendars and ensure that all activities and markers are up to date
Arrange meetings, conferences and other internal and external activities; book conference rooms and venues; and coordinate with all parties involved
Plan and prepare all travel-related needs (i.e. flights / trains, hotels, cars, itinerary, etc.)
Plan and organize workflow to comply with established time constraints in order to meet deadlines
Create and maintain contact information and email distribution lists
Liaise with business support groups for and on behalf of the stakeholder allocations
Carry out assigned projects effectively and in a timely basis
Work in an organized and efficient manner, have an excellent attention to detail, and be familiar with the
resources available
Manage any other duties as reasonably requested by all stakeholder allocations and service leadership
teams
Requirements
A 4-year Bachelor's degree is necessary
Minimum of 1 year of relevant work experience as a Remote / Executive / Administrative Assistant with an exposure to a large international firm / shared services / BPO
Excellent written and oral communication skillsï‚£
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPointï‚£
Excellent interpersonal skills with the ability to balance being an individual contributor and a team playerï‚£
Trustworthy in managing and handling confidential matters and informationï‚£
Has a positive approach to daily task management and can quickly build confidence, respect and trust with othersï‚£
Is able to remain calm under pressure and work with tight deadlinesï‚£
Detail and solutions oriented with a strong sense of urgency to pro-actively solve challengesï‚£
Excellent organization and coordination skills; comfortable managing priorities from multiple partiesï‚£
Excellent telephone manner and competent knowledge of telephone systemï‚£
Strong scheduling management and consistent follow through capabilitiesï‚£
Proactive team player
Must be amenable to do any shift
Must be amenable to do the 4 week paid training onsite in Makati
About the Company
International company in the shared services industry.